MindKeepr vs Confluence

These are not competing products

Confluence is a place to put things, priced like infrastructure, with a free tier and a published per-seat rate. If your team has nowhere to write things down, buy Confluence. It is inexpensive and it is good at the job it was built for.

MindKeepr sits over the systems you already run, Confluence included, which is one of the 29 integrations we publish. Replacing your wiki is not the proposition and never has been.

So the honest framing is not which one to buy. It is whether the wiki you already have is solving the problem you actually have.

The thing a wiki structurally cannot hold

Every wiki holds what somebody chose to write. That sounds obvious until you notice what it excludes: the reasoning nobody recorded, because the person holding it did not know it was unusual.

Why one client is invoiced manually. Which alarm everyone ignores and the one time it must not be ignored. That step four has to run before step three or the reconciliation fails, and the runbook has never been corrected. Nobody writes these down, because from the inside they are not facts, they are just how things are.

Versioning, insights and archiving cannot fix this. They are good tools for maintaining pages that exist. There is no feature in any wiki that surfaces a page that was never created.

MindKeepr starts from the opposite end: the record of work rather than the record of writing. It looks for decisions and context that only one person has ever touched, which is a question about your organisation rather than about your documentation.

Two published costs worth modelling

If you are pricing Confluence, two things on the pricing page change the arithmetic. Single sign-on is not included on any tier and requires an Atlassian Guard Standard subscription on top, so the per-seat figure is not the figure a security-conscious organisation pays.

And Rovo, the AI, is metered: 25 credits per user per month with 100 indexed objects per user on Standard. Credits and indexed-object caps are a different model from AI bundled into a platform price, and worth modelling against how often you expect people to ask questions.

Neither is a criticism. Both are published, both are ordinary for the category, and Confluence at the Standard rate is cheap software.

If you self-host Confluence, there is a date in your diary

Confluence Data Center is the self-managed option, and Atlassian's own Data Center page carries a banner stating that Data Center support ends on 28 March 2029.

If you are on Data Center because your data cannot go to a public cloud, that is a migration to plan rather than a renewal to sign. MindKeepr publishes on-premise and fully air-gapped deployment with EU and GCC residency, so if the constraint is sovereignty rather than the wiki itself, it is worth separating the two decisions.

Check the current text of that page before you act on this. Vendor timelines move, and ours was read on the date shown in the sources below.

Is MindKeepr a replacement for Confluence?

No. Confluence is where pages are written and stored; MindKeepr works over the systems you already have, and lists Confluence among its integrations. Organisations adopt MindKeepr alongside a wiki, not instead of one.

How much does Confluence cost?

On the pricing page at the time of writing, Confluence is free for up to 10 users, 5.42 US dollars per user per month on Standard and 10.44 US dollars per user per month on Premium under monthly billing, with Enterprise quoted by sales. Single sign-on is not included and requires a separate Atlassian Guard Standard subscription.

Does Confluence include AI?

Atlassian Rovo is included from the Standard plan, metered in credits: 25 credits per user per month and 100 indexed objects per user on Standard, 70 credits and 250 objects on Premium, and 150 credits and 625 objects on Enterprise. It is included but capped rather than unlimited.

When does Confluence Data Center support end?

Atlassian's Confluence Data Center page states that Data Center support ends on 28 March 2029. If you self-host Confluence because your data cannot go to a public cloud, that is worth confirming directly with Atlassian and planning around.

Why does a wiki not solve knowledge loss?

A wiki holds what somebody chose to write down. The knowledge that leaves with a person is mostly the reasoning nobody recorded, because from the inside it did not look unusual enough to document. Versioning and archiving maintain pages that exist; no wiki feature surfaces a page that was never created.

• Atlassian, Confluence pricing page (monthly billing). www.atlassian.com/software/confluence/pricing Checked 27 September 2026.
• Atlassian, Confluence Data Center page. www.atlassian.com/enterprise/data-center/confluence Checked 27 September 2026.
• MindKeepr, security overview. www.mindkeepr.com/security Checked 27 September 2026.
• MindKeepr, integrations. www.mindkeepr.com/integrations Checked 27 September 2026.
• MindKeepr, knowledge coverage. www.mindkeepr.com/knowledge-coverage Checked 27 September 2026.

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